Officers:Secretary

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Secretary
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(Adding description of secretary's responsibility during a board-transition)
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* Update the web-page with the new officers and add the previous officers to the previous officers page.
 
* Update the web-page with the new officers and add the previous officers to the previous officers page.
 
* Give new officers permission to modify the CSEG [[Officers:Calendar|calendar]] and remove old officers.
 
* Give new officers permission to modify the CSEG [[Officers:Calendar|calendar]] and remove old officers.
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==Adding new officers to mailing lists==
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* Log onto ''salem.eecs.umich.edu'' as user ''csego'', and move to ''maillist''.
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* Add the new board-member's uniqnames to the ''cseg-board'' mailing list (using the scripts), and delete the old board-member's uniqnames later.
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* Update the white-list to include the new board-members and remove the old ones.
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** The white-list is the list of uniqnames who can send mails to the mailing lists without needing to be moderated. This list of uniqnames is present in ''maillist/unmoderated''.
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==Modifying the web-page to reflect the latest set of officers==
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* Pull up ''http://cseg.eecs.umich.edu/'', navigate to the ''Current Officers'' page, and modify the page to reflect the current officers, and update the ''Previous Officers'' link to include the previous set. (You may have to log onto the wiki using ''Officer's Main'', to do this).
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** To modify web-pages that aren't in the wiki, you'll have to log onto ''marquette.eecs.umich.edu'' as user ''csego'', and move to the ''web'' directory.
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==Giving new officers permissions to log into the wiki==
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* Log onto ''wiki.eecs.umich.edu'' as user ''csego''.
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* Go to ''/w/wiki/secure/cseg/'', and open up the file ''.htaccess''.
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* Add the new officers' uniqnames to the ''require user user_1 user_2...'' line, and delete the old officers' uniqnames if necessary.
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* The new officers should now be able to login and modify their pages. Send out a mail notifying them of the same, and asking them to verify it.
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* I am not sure here: you may need to ask DCO to update the officer's rights to ''bureaucrat,sysop'', once each of the officers has logged in; or do you need to do this for only the new secretary?

Revision as of 03:23, May 5, 2010

The main jobs of the Secretary are to maintain the various CSEG mailing lists and the CSEG Web site. All graduate students in the CSE division are automatically eligible to be on these mailing lists.

The Secretary is responsible for moderating the CSEG mailing lists. Information on the mailing lists can be found here.

The two main times when that the mailing list memberships need to be updated are:

  1. At the beginning of the school year when the Secretary receives from Dawn a list of the uniqnames of all the incoming students.
  2. During the summer, when incoming graduate students need to be added to the cseg-apts@umich.edu mailing list.

Contents

New Secretaries

When first starting, the Secretary should...

Adding new officers to mailing lists

Modifying the web-page to reflect the latest set of officers

Giving new officers permissions to log into the wiki

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