Hosting Tea

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Hosting Tea
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CSE Teas are run by student volunteers. When hosting, you are responsible for three tasks: (1) buying food for the Tea, (2) setting up the room, and (3) cleaning up afterwards. Here are some guidelines and tips.

Contents

Shopping

The department will reimburse you up to $75 for providing food and drinks. Whatever you get, be sure you hold onto the receipt!

There is usually plenty of tea at CSE, so it's fine not to get any. However, if there's a special tea you'd like (or if our stash is running low), go ahead and buy some. For snacks, you can buy almost anything you want. Some popular snacks include cookies (especially from Pepperidge Farm), chocolates, and fruit.

Setup

One hour before the Tea starts, head to the stained glass conference room. In the cabinets of the kitchen next door, you will find two large water heaters. Fill those with water, set them out on a table, and plug them in to get the water heating for the tea.

If your snacks need them, there are serving trays available in the kitchen. The tea can be found in the GSRA Lounge on the 2nd floor, in the cabinets around the sink. Bring all the boxes up and set them around the water heaters.

Finally, set out a pen and a sheet of paper labeled "Tea Sign-in" with the day's date on it. (Template)

Cleanup

The Tea should wind down after about 45 minutes. To clean up, empty the water heaters into the sink, and let them dry with their lids off. Dispose of leftover perishable food in whatever way you want. If you used any serving dishes, those need to be washed and left to dry in the kitchen. Move all the tables and chairs back to their original configuration, and wipe down the tables. Cables and other equipment should be put back in their original place. The stained glass conference room hosts a lot of important meetings, so we want to make sure we leave it exactly as we found it.

To get reimbursed, take your food receipt along with the sign-in list to Yolonda Coleman in 3808 CSE. It currently takes a couple of weeks for the department to process the paperwork and pay you back.

Schedule

The schedule for the fall 2008 semester is:

October 1 CSEG Officers
October 8
October 15 Anna & Jing
October 22 Sujay & Magesh
October 29 Joseph Xu jzxu
November 5 Jeff Hao jeffhao
November 12 Karen Hou & Katharine Chang karenhou, katchang
November 19 Yudong Gao & Yunjing Xu stgyd, yunjing
November 26 need volunteers
December 3 Feng & Ran Duan fengqian
December 12 Shantanu shangupt

The schedule for the winter 2009 semester is:

January 14 CSEG Officers & Dan Peek
January 21 CSEG Officers & Dan Peek
January 28 Timur Alperoivch timuralp
February 4 Ying Zhang, Xu Chen wingying, xuchen
February 11 CSEG Officers
February 18 Junxian Huang, Lujun Fang hjx, ljfang
February 25 Volunteers needed
March 4 Dave Masselink dmass
March 11 Volunteers needed
March 18 Volunteers needed
March 25 Volunteers needed
April 1 Volunteers needed
April 8 Volunteers needed
April 15 Volunteers needed
Appril 22 Volunteers needed
April 29 Volunteers needed
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