Officers:CSEG Board Meeting 2017-06-28
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CSEG Board Meeting 2017-06-28
CSEG Meeting 2017/06/28
Attendance:
- Bryan Stearns
- Allison McDonald
- Drew Springall
- Jeeheh Oh
- Subarno Banerjee
- Quentin Stout
Unavailable:
- David Adrian
- Deepika Natarajan
- Salar Latifi
Agenda / Minutes:
Constitutional amendments from the 10May2017 meeting are invalid due to lack of votes Plan to re-address at next official meeting in August Reminders: CSEG board consists of officers, representatives, committee chairs, and CSEG faculty advisor (currently 10 members) Meeting must be announced to CSEG membership at least 1 day in advance to be official 1/2 the board and 2 out of 3 officers must be present to conduct official business 2/3 of the entire board must approve to be adopted
Discussion of constitutional details Whether all meetings are public or board can have private meetings All meetings should be public Individual discussions can occur in private but can't replace official meetings Clarification between committees, standing committees, and representatives Constant committees like Tea should be considered standing Special committees like visit day should be considered non-standing and disband after event Representatives should include Member at Large, Faculty Liaison, etc
Updating constitution for University requirements Required to remain official organization within the university Bryan provided wording approved by university Discussion of white-listing vs. other wordings All board members are encouraged to draft and circulate changes to be addressed at next meeting Requirements must be met by September
BlinkenLights Coordinator Meghan Clark requested CSEG setup framework for ensuring institutional memory of the BlinkenLights Discussion of whether proper under grad- or undergrad-org Suggest expanding Member at Large's portfolio to include BlinkenLights as part of CSEG physical resources Point of contact for trouble or questions Ensure continuity of knowledge across semesters/years Coordinate with undergrads and non-CSE students to keep maintained Will be further addressed at official meeting in Aug
Chez Betty Full split from CSEG is currently underway Vice-President still working on sorting out financial details
Ping-pong tables There have been complaints about the noise from ping-pong tables being disruptive Currently, Brian Rice put away and can be used on request Very recent change Suggest talking with Brian Rice to bring back, post a sign about politely keeping the noise to a minimum, and investigating the complaints
Note that CSEG is not attached or connected to the video game machines in BBB atrium
Key check Tea chair and VP's keys do not match Some key's are unknown
Updates from previous Action Items Bryan CSEG registration is complete except for constitutional changes Is currently sending one e-mail per month to new students with standard contents Postponed mapping BBB till new semester starts Subarno Need to buy new supplies (cups, plates, etc) but nothing pressing Drew cseg-talks@umich.edu is in progress but not established yet New students have been added to the CSEG distros Jeeheh Previous budget did not allocate money for summer activities If events are planned, CSEG has money we can allocate for events Also investigating additional sources of funding Volleyball tournament went very well. Everyone seemed to like. July: kayaking/canoing Aug: picnic (planning) Sept: bar hop (planning) Investigating SOAS funding for cross-department and cross-area "coffee with others" Due date 30Jun2017
Brian Noble starts as chair 1Jul2017
Desks and seats should be set for incoming students
Grill reminders Brian Rice is borrowing CSEG grill on 21Jul2017 Haven't heard back from GEO about borrowing Post meeting additions (see external e-mail chain): GEO will supply their own propane and use our grill and utensils 7Jul2017
Action Items Talk with Brian Rice about bringing ping-pong tables back and get info to address complaints -- Bryan Figure out what keys go to and ensure three copies of each (Tea Chair, VP, Faculty Advisor) -- Allison Schedule official CSEG meeting in Aug -- Bryan Talk with Kelly and get time slot for CSEG meeting with Brian Noble -- Drew No specific purpose set, just a touch-base meeting