Hosting Happy Hour
Happy hours are hosted by volunteer graduate students. As a host, this article gives you some guidelines for hosting such an event. There is a separate guide for off-campus happy hours. You don't need to follow this guide when hosting your happy hour. If you have a different plan, do it (but talk to the Social Chair
The main job for the host is getting food and snacks. You can get almost any kind of food you want. A sample shopping list is given below as a guide. For the happy hour just before a holiday, you can add some variety by getting seasonal or festive snacks.
CSEG will reimburse you up to $55 for food, though we would like to average around $50 for the year. After shopping, hang on to the receipt. You will need it to get reimbursed.
The CSEG Social Chair will normally advertise happy hours on the departmental e-mail lists. If you want to do this yourself for your happy hour, contact the Social Chair. Send out email to announce the happy hour at least two times: once on Wednesday or Thursday and once on Friday. If you want to have a theme for the happy hour... announce it! Send the email to cseg-social the day before to make sure that you reach interested students.
Happy hours are held in the GSI Lounge. Be there about 10 minutes before the happy hour begins to setup. Set your food and drinks out on the table. Plastic cups, plates, and napkins can be found in the CSEG cabinet.
If there is any food that can be used for next week's happy hour, put it in the fridge or in the CSEG cabinet. Everything else is should be taken, usually by whoever stays to help with cleanup.
Sometime during the next week, bring your receipt by
Sample Shopping List
Here are some standard items:
- Tortilla chips (2 bags)
- Potato-type chips (2 bags)
- Salsa (2 jars)
- Sour cream-type dip (2 - 8oz containers)
- A case of medium-quality beverage (cold)
- 4 to 6 2-liter bottles of soda
- A full bag of ice cubes (2 bags if beverage is warm)
- A couple of packages of cookies
- Paper cups
- Paper plates
Here are some suggestions for discretionary goodies:
- M & Ms
- Cut veggies and dip to dip them
- Hummus and pita bread with which to scoop it
- Fresh fruit, like grapes.
- Cut up cheese and crackers upon which to place it
- A six pack or two of premium beverages.